Activities Funding Board - University of Houston

The basic way AFB works is primarily by reimbursing registered student organizations for expenses incurred in putting on their program/event or attending a conference. AFB allocates funds to registered organizations ONLY and not to individuals. The registered student organization can apply for allocation of funds (reimbursement) beginning the first week of school through June 30th of that academic

year. AFB cannot fund programs or conferences, which take place in the month of August. Student organizations must be registered with the Center for Student Involvement (CSI) in order to apply for and receive funding. Verification of their currently updated status is extremely important. The registered student organization must fill out an Allocation Request form which is explained later in the manual. The AFB Allocation Request form must be typed, signed, and submitted four (4) weeks before the conference/program/event. Funds are reimbursed only after the program or conference takes place. Once an Allocation Request has been approved for a particular program or conference, a student organization cannot reapply for additional AFB funds for the same program or conference. The Allocation Request form for Programs and Conferences is online for the student organizations to access and fill out. The form MUST be TYPED. There really is no exception to that. It makes for a more professional look as well as easy reading. The registered student organizations are made aware that the form must be turned in at least four (4) weeks in advance of the program/event or conference. Four (4) weeks in advance is the minimum not the absolute therefore if they turn it in five (5) months in advance that works. If they try to turn the Allocation Request form less than four (4) weeks in advance of their program/event/conference then it is really a judgment call on the part of the board when the AFB Chair signs the form with less than four (4) weeks’ notice. It is general practice that they simply not be heard. They are not necessarily denied it is simply that they are not to be presented before the board. As you will notice on the Allocation Request they must provide information about the program/event or conference. All allocation requests must be reviewed by the AFB CSI Advisor before being submitted to AFB. The organization's student representative must be present for this review. Do not "drop off" your request without having it reviewed and signed by the Advisor. This will delay your funding request being heard. The schedule is posted online at uh.edu/afb under the hearings tab. First and foremost, AFB allocates funds only to registered student organizations (not individuals). Funding is for programs on the UH Campus and attending conferences off-campus (not retreats for the organizations). Funding for conferences will only be for UH students who have at least 2 semesters of academic course work remaining. Policy/Procedures and guidelines state that the allocation request forms must be turned in four (4) weeks in advance. If there is any deviation from this rule then there is a potential for other organizations to find fault in any decision being made. Once the form has been completely filled out and signed it is then turned into the Activities Funding Board Student Chair. At this time the student chair verifies that the organization is registered with CSI. ONLY registered student organizations are allowed to apply and be granted reimbursement funds. The three officers of the registered student organization (RSO) on the memorandum are the only officers allowed to conduct business with the Activities Funding Board unless otherwise specified. Failure to follow any of the AFB requirements can and will void the organization's allocation and reimbursements.