01/06/2020
Dear all,
We are delighted to announce the final version of the programme for virtual MedRen . Beyond withdrawing your paper, no changes can be made to the final programme. Please go to https://blogs.ed.ac.uk/medrenconference/ to view the programme, register and access the virtual conference. We are still waiting onone final link for the new ePay registration system, so please do check back afew times this week if registration is not immediately available. Registration is £20, or free for PhDs, PostDocs, unwaged, or those badly affected by Covid-19. Once you have registered, you will be given a password to access the portal.
FAQs:
How do I record my paper for MedRen?
If you are a speaker, you should have just been emailed a document for help and advice onrecording a presentation.
How will MedRen work?
You can watch the papers for MedRen in your own time. Just follow the links through the portal and watch where and when you like. You can also leave questions in the comments box at the bottom of each session andthe speakers will be encouraged to respond to these in the same way. These are open for the whole conference, so do keeping checking back throughout. Many ofthe papers also have a live Q&A session (see programme). Obviously, it is helpful to have watched the relevant paper(s) before the live Q&A session. Here, you will be able to have a live discussion with the panel members about their sessions.
We have a number of receptions planned throughout which will allow for more informal face-to-face conversation. These will work by havingeveryone together in one large live session, but then divided into smaller ‘breakout rooms’. These will be randomly assigned initially but people are thenable to move about these rooms to talk to different people.
For more details, see the website.
I’m a chair – what do I do?
You will be chairing both the asynchronous comments-based questions and the live voice and live-chat based questions. Please continue to check on the comments section for the recorded videos throughout theconference, even if they live Q&A has already passed. You might like to start things off here with your own written questions. If you feel any questionsare unfair or need to be removed, please contact the medren email address ([email protected]) so one of the conference team can moderate. Everyone’s first comment will be moderated by the conference team before it is posted (all subsequent are automatically accepted) so you should not need to deal with spam in this feed.
For the live Q&A, a member of the conference team will make sure that you are designated as the chair of the meeting – this means that you can call on people to speak, allow certain people to screen-share and, if necessary, remove people from the room. There should be a member of the conference team on-hand should anything go wrong. You and the speakers will be sent a calendar invite to your email address for the Q&A session, and will be able to join through clicking on that. At the start, you might like to welcome people to the virtual room and introduce each of the speakers. Some of the audience may be using mic and we**am – others might just be listening and typing. The audience do have the facility to raise a hand in order to answer aquestion. You might like to use this in order to control the discussion. There is a live text-chat feature which works simultaneously with the video and mic. It might be easier, if the audience struggle with the hand raising, to use this for people to ask questions.
For any other questions, do get in touch.
This email will go out through the usual MedRen Jisc, AMS-Announce, Musicology-all etc., but please do help us to share this email around through your own networks to ensure that it reaches everyone.
Best,
The MedRen Team
